Health and Safety Policy | The Arbor School, Dubai

Health and Safety Policy

Introduction and Aims

This policy covers staff, pupils, visitors and other users of the premises. It aims to show how the Owners and
Principal discharge their duties under Health and Safety regulations.

The Management Team of the School and the Owners are committed to ensuring the Health and Safety of
everybody involved in the school. We aim to:

  • Ensure that all reasonable steps are taken to ensure the health, safety and welfare of users of the premises
    and all participants in school trips;
  • Establish and maintain safe working procedures for staff and pupils;
  • To provide and maintain safe school buildings and safe equipment for use in school;
  • Develop safety awareness, by appropriate training if necessary, amongst staff, pupils and others who help
    in school;
  • Formulate and implement effective procedures for use in the event of fire and other emergencies;
  • Investigate accidents and take steps to prevent a re-occurrence.

Roles and Responsibilities

The Executive Board has ultimate control of the school. They will:

  • Decide policy;
  • Give strategic guidance;
  • Monitor and review health and safety issues;
  • Ensure adequate resources for health and safety are available;
  • Take steps to ensure plant, equipment and systems of work are safe;
  • Ensure that the school provides adequate training, information, instruction, induction and supervision to enable everyone in the school to be safe;
  • Maintain the premises in a condition that is safe and without significant risk;
  • Provide a working environment that is safe and healthy;
  • Provide adequate welfare facilities for staff & pupils;
  •  In their critical friend role, maintain an interest in all the health and safety matters;
  • Review and monitor the effectiveness of this policy.

The Principal is responsible for the day to day running of the school. They will:

  • Promote a positive, open health and safety culture in school;
  • Report to the Executive Board on key health and safety issues;
  • Seek advice from other organisations or professionals, such as safety advisers etc. as and when
  • Ensure that all staff co-operate with the policy;
  • Devise and implement safety procedures alongside the COO and Site manager;
  • Ensure that risk assessments are reviewed on an annual basis;
  • Ensure relevant staff members have access to appropriate training;
  • Meet with the Site Manager every week to ensure any building/grounds issues are dealt with in a timely manner.

The Site Manager is responsible for day-to-day maintenance and other buildings / grounds issues.
They will:

  • Ensure risk assessments are accurate, suitable and reviewed annually;
  • Deal with any hazardous practices, equipment or building issues and report to the Principal if they remain unresolved;
  • Provide a good example, guidance and support to staff on health and safety issues;
  • Carry out a health and safety induction for all staff and keep records of that induction;
  • Keep up to date with new developments in Health and Safety issues for schools;
  • Carry out investigations into accidents and produce reports / statements for any civil or criminal action which may arise;
  • Ensure any contractors on site are competent in health and safety matters;
  • Ensure that any work that has health and safety implications is prioritised;
  • Report any concerns regarding unresolved hazards in school to the senior management team immediately;
  • Ensure that all work under their control is undertaken in a safe manner;
  • Carry out a daily check of the grounds and building to spot any disrepair or other hazards such as broken glass etc. in the play areas;
  • Ensure that all cleaning staff are aware of safe working practices, especially regarding reporting of hazards, the use of hazardous substances and manual handling;
  • Carry out a weekly test of the fire alarm;
  • Ensure all contractors are ‘inducted’ and shown the relevant risk assessments, asbestos records and are made aware of any fragile roofs or other hazards in the areas where they will be working;
  • Fully co-operate with health and safety arrangements during larger building projects.

All School Staff will:

  • Read the Health and Safety Policy;
  • Comply with the School’s health and safety arrangements;
  • Take reasonable care of their own and other people’s health and safety;
  • Leave the classroom / playground / office in a reasonably tidy and safe condition;
  • Follow safety instructions when using equipment;
  • Supervise pupils and advise them on how to use equipment safely;
  • Report practices, equipment or physical conditions that may be hazardous to their line manager and/or the appropriate member of staff;
  • Follow the accident reporting procedure (which is a separate document);
  • Contribute to and highlight any gaps in the school’s risk assessments.

In accordance with the school rules and procedures on discipline, Pupils will:

  • Follow safety and hygiene rules intended to protect the health and safety of themselves and others;
  • Follow safety instructions of teaching and support staff, especially in an emergency.


Accidents and Incident Reporting

  • The accident reporting procedure and all the associated paperwork will be found on the school’s network.

Administration of Medicines

  • Medication is only administered to pupils when the parental consent form has been completed;
  • The school nurse(s)/Doctor will only administer any medicine for each pupil and appropriate records kept;
  • Medicines are kept in a locked cupboard in the school clinic;
  • The only exceptions to this are asthma medication and ‘epipens’ (following discussion with parents), which may be kept in appropriate locations, out of the reach of other pupils, as appropriate;
  • The doses administered during the school day are to be kept to the minimum, e.g. a course of antibiotics requiring four doses a day – only one dose (lunchtime) will normally need to be administered at school.

Control of Hazardous Substances

  • The use of hazardous substances in school will be kept to a minimum;
  • The Site Manager (with appropriate support from senior managers) will complete risk assessment for all
    hazardous substances used on site;
  • The associated procedures and control measures will be funded and enforced.

Educational Visits

  • All off-site trips will be subject to risk assessment and approval from the Principal. (See the school’s
    Educational Visit policy).

Electrical Testing

  • All items of portable electrical equipment in school are inspected and checked annually.

Fire Safety, ‘Lock Down’ & Evacuation of the Building

  • Fire exits have appropriate signage;
  • The door of each classroom displays plans showing exit routes;
  • A fire drill is practised and documented once a term by the Principal and Site Manager;
  • Evacuation times and any issues, which arise are reported to the Owners;
  • Site Manager checks fire extinguishers annually;
  • A separate fire safety policy and risk assessment has been produced;
  • A separate lock down policy and risk assessment has been produced;

First Aid Provision

  • The school has carried out a first aid risk assessment to ascertain the required number of first aiders and the location / number of first aid kits;
  • Portable first aid kits are taken on educational visits and are available to PE and sport staff;
  • If the risk assessment dictates that it is necessary, a qualified first aider will be present on the trip.

Food Technology (Primary)

  • Cooking equipment including ovens and hobs will only be used if fire precautions and appropriate risk assessments are in place;
  • Staff must be satisfied that the tasks undertaken are appropriate for the pupils concerned;
  • Close supervision will be appropriate for riskier parts of the cooking process, i.e. taking food in or out of hot ovens.

Lifts & Hoists

  • All passenger lifts and hoists for disabled pupils are inspected by a competent engineer on a six-monthly basis;
  • Lifting equipment not used to lift people is inspected on an annual basis;

Manual Handling

  • Pupils and staff must only lift equipment and furniture within their own individual capability;
  • Manual handling training will be provided for appropriate members of staff including, if necessary, include how to lift pupils safely.

Playground Equipment

  • Playground equipment and its use is supervised during all breaks during the school day;
  • If the equipment is used during lesson time supervision is again maintained;
  • A decision is made, recorded and enforced if inclement weather (damp/slippery) means that equipment becomes unsafe to use on a particular day.

Playground Supervision

  • Appropriate levels of supervision will be maintained in playgrounds as described in the playground risk assessment.

Pregnant Members of Staff

  • Agreed procedures for pregnant members of staff will be followed, including carrying out a ‘Pregnancy Risk Assessment’.

Risk Assessment

  • The school maintains a comprehensive set of risk assessments that cover curriculum based activities in school; school visits and the running of the school building and grounds;
  • They are all available on the school central network for staff to inspect and refer to as necessary;
  • The management team will take steps to ensure that appropriate staff are aware of the risk assessments appropriate to their role and will monitor compliance with control measures specified in the risk assessments;
  • All risk assessments are reviewed on an annual basis (except risk assessments for school trips which should be reviewed each time the trip takes place).

Slips Trips and falls on the Level

  • The potential for slips trips and falls in school has been risk assessed and appropriate controls have been put in place;
  • This includes working procedures for mopping floors, absorbent floor mats near entrances and regular hazard spotting inspections.

Stress at Work

  • Proactive – in order to identify how levels of stress (caused by work) amongst staff can be reduced;
  • Reactive – individuals who are identified to be suffering from excessive levels of stress (caused by work or personal issues) are supported in accordance with the school’s welfare policies.

Supervision of Pupils

  • All members of staff will promote sensible, safe behaviour to pupils;
  • Dangerous or risky behaviour displayed by pupils will be addressed and dealt within the school rules;
  • Pupils will only be allowed into or stay in classrooms under adult supervision;
  • Appropriate supervision of cloakrooms and toilet access will be in place at busy times.


  • Health and Safety Training Needs are assessed as part of individual’s annual review;
  • Training needs may also be identified as part of a risk assessment process.

Violence at work / Lone Working

  • A risk assessment has been carried out for violence at work and lone working – separate policies and procedures are in place.

Working at Height

  • Working at heights risk assessments have been completed for the school;
  • Appropriate record keeping and safe systems of work are kept in the working at heights file;
  • All site/caretaking staff members who under take working at heights have been on a half-day training course;
  • Teaching and other staff who assist in putting up displays in school have been given appropriate in-house training and advised that they must;
  • Use appropriate access equipment – step ladders, kick stools etc;
  • Wear flat shoes whilst putting up displays;
  • Not climb on furniture to put up displays.